Library Commission Minutes - March 4, 2004

SAN FRANCISCO PUBLIC LIBRARY COMMISSION (As approved April 1, 2004) Minutes of the special meeting of Thursday, March 4, 2004 The San Francisco Public Library Commission held a special meeting in place of its regular meeting on Thursday, March 4, 2004 in the Koret Auditorium, Main Library. The meeting was called to order at 5:04pm. The following members were present: Commissioners Chin, Coulter, Higueras, Steiman, and Strobin. Commissioner Streets was excused attendance. Commissioner Bautista joined the meeting at 5:10 pm. Agenda Items: 1) Public Comment 3) Approval of the Minutes of February 5, 2004 4) City Librarian's Report 5) Chagoya Mural Resolution 6) Friends of the Library Report 7) Labor Union Report 2) RFID Forum 8) New Business ADJOURNMENT APPENDIX A -------------------------------------------------------------------------------- AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public; the importance of the RFID Forum Mr. David Grace; opposed RFID Mr. Peter Warfield; concerns with RFID Andy; more wireless technology availability in libraries President Higueras announced that AGENDA ITEM #2 THE RFID FORUM would not be taken up until 6:00pm for the convenience of the public. -------------------------------------------------------------------------------- AGENDA ITEM #3 APPROVAL OF THE MINUTES OF FEBRUARY 5, 2004 Public comment on AGENDA ITEM #3 APPROVAL OF THE MINUTES OF FEBRUARY 5, 2004 An anonymous member of the public; the Minutes not fully or accurately reporting public comments Mr. Peter Warfield; comments on online catalog problems not accurately reported COMMISSION discussion of AGENDA ITEM # 3 APPROVAL OF THE MINUTES OF FEBRUARY 5, 2004 MOTION: by Commissioner Chin, 2nd Commissioner Bautista for approval of the Minutes of the regular meeting of February 5, 2004 with corrections if needed by the Commission Secretary after review of public comments. Approved by the following vote: ACTION: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM #4 CITY LIBRARIAN’S REPORT The City Librarian reported on the following subjects: a report on the Public Library Association (PLA) meeting; exhibits and programs; and a report was presented by Deputy City Librarian Paul Underwood on the implementation of the Strategic Plan. Public comment on AGENDA ITEM #4 CITY LIBRARIAN’S REPORT An anonymous member of the public; strategic plan activities and RFID Mr. Peter Warfield; recent exhibits and requests for reports Mr. David Grace; concern about relationships with contractors -------------------------------------------------------------------------------- AGENDA ITEM #5 CHAGOYA MURAL RESOLUTION Presentation and discussion of and possible action to approve a resolution in appreciation and thanks to Enrique Chagoya for his generous gift of his mural honoring Latino and Latin American writers to the Library. Public comment on AGENDA ITEM #5 CHAGOYA MURAL RESOLUTION An anonymous member of the public; history of the Chagoya Mural Commission discussion of AGENDA ITEM ##5 CHAGOYA MURAL RESOLUTION MOTION: Commissioner Coulter, 2nd Commissioner Bautista for approval of the proposed resolution honoring Artist Enrique Chagoya for his generous gift of his mural painting “Authors of Latin American Roots” to the Library. Adopted by the following vote: AYE 6-0 (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM #6 FRIENDS OF THE LIBRARY REPORT The Friends of the Library reported: approval of a grant of $42, 500 to fund the Library's 125th Anniversary activities; on the 8th Annual Library Laureates Dinner on April 30; and about upcoming author lectures. Public comment on AGENDA ITEM #6 FRIENDS OF THE LIBRARY REPORT (None offered) -------------------------------------------------------------------------------- AGENDA ITEM #7 LABOR UNION REPORT (None presented) A recess was called at 5:52pm The Public Library Commission returned to session at 6:01pm -------------------------------------------------------------------------------- AGENDA ITEM #2 RFID FORUM (taken out of order as previously announced) Presentation on and discussion of Radio Frequency Identification (RFID) Technology and the benefits of and concerns with replacing bar code technology with RFID Technology in the Library System. (Presentations were made by panelists Kathy Lawhun, Chief of the Main Library, Ms. Gail McPartland, Assistant Director, Peninsula Library System, Ms. Ann Brick ACLU, Northern California Chapter, Mr. Lee Tien, Senior Staff Attorney, Electronic Frontier Foundation, Ms. Laura Quilter, Samuelson Law, Technology, and Public Policy Clinic, Boalt Hall School of Law, Mr. David Molnar, Electrical Engineering/Computer Sciences Department, UC Berkeley, and Ms. Jackie Griffin, Library Director, Berkeley Public Library followed by a question and answer session moderated by Deputy City Librarian Paul Underwood followed by public comment which was limited to 2 minutes per speaker for this item) Public comment on AGENDA ITEM #2 RFID FORUM Doug Loranger; SNAFU; public health concerns with electro-magnetic technologies Anonymous member of the public; privacy concerns for library users Peter Warfield; process used to consider RFID Rachel MacLachlan; potential benefits of RFID Diana Scott; related public health issues Lori Guidos; repetitive stress injuries impacting library staff Commission discussion of AGENDA ITEM #2 RFID FORUM President Higueras noted that this was just the first step in a process to determine the suitability of RFID for the Library. The consensus of the Commission was that it would consider the following issues before deciding whether to approve the procurement of RFID technology for SFPL: consideration of long-term cost and benefits of RFID, including improved employee health; developing written rules encompassing the best practices for its use; consideration of what other libraries had done to implement RFID; and a review of questions about EMF (electro-magnetic frequency radiation) health related issues to address health concerns. -------------------------------------------------------------------------------- AGENDA ITEM #8 NEW BUSINESS (No items were proposed) -------------------------------------------------------------------------------- ADJOURNMENT Public comment on AGENDA ITEM #9 ADJOURNMENT An anonymous member of the public; the late Daniel Boorstin MOTION: by Commissioner Coulter, 2nd Commissioner Steiman that the meeting be adjourned In memoriam of the late Author sand former Librarian of Congress Daniel J. Boorstin. Adopted by the following vote: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) There being no further business, at the hour of 8:23pm the Public Library Commission adjourned. Michael Housh, Commission Secretary 3/16/04 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 ATTACHMENTS to the March 4, 2004 Minutes: How RFID Will work at SFPL. Radio Frequency Identification: Choosing a model for Peninsula Library System. An IEEC Spectrum article entitled: They Know Where you Are. An Electronic Frontier Foundation memo to the Library Commission dated Oct. 1, 2003 RFID Implementation in Libraries: presentations to the ALA Intellectual Freedom Committee - recommendations for “Best Practices” . RFID and Libraries: Both Side of the Chip. Information on RFID (Radio Frequency Identification) System, An aap memo dated Oct. 18, 2003. Berkeley Public Library Best Practices. The Chagoya Resolution -------------------------------------------------------------------------------- Minutes of the Library Commission Meeting of March 4, 2004 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 -------------------------------------------------------------------------------- Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's Web site. Additional materials not listed as explanatory documents, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b) & 67.28(d).